ESC Payables Operations Accounting Analyst Budapest, Hungary 04/02/2019 at Citi

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ESC Payables Operations Accounting Analyst

  • Primary Location: Hungary,Budapest,Budapest
  • Education: Bachelor's Degree
  • Job Function: Operations
  • Schedule: Full-time
  • Shift: Day Job
  • Employee Status: Regular
  • Travel Time: No
  • Job ID: 19011877

Description

Job Purpose:

The purpose of this position is to gain required experience and knowledge of ESC as an organization; including ESC processes and procedures in general and function specific processes and procedures in detail as required by the job.
Responsible for daily transaction processing; ensuring that all items are handled in a controlled and compliant manner according to all internal policies and procedures, and external rules and regulations.

Job Background:

Enterprise Infrastructure is responsible for providing critical infrastructure and support to Citi on an enterprise-level, across all businesses and Regions. The Enterprise Supply Chain (ESC) organization supports the end-to-end supplier lifecycle process, from supplier risk assessment, through competitive bidding and selection to contracting and payment. The ESC organization’s purpose is to ensure we manage our supply chain in an efficient and standardized manner through all stages of the supplier lifecycle, leveraging Citi’s scale to optimize the supply chain while ensuring rigorous controls.

Key Responsibilities:

CITI LEADERSHIP STANDARDS
Any individual joining or working within O&T Enterprise Supply Chain organization at Citi will also be expected to be an exemplar of the following Leadership Standards and will be assessed and asked to demonstrate evidence against these principles where applicable during the selection process:
  • DEVELOPS OUR PEOPLE - Builds talent and teams for Citi by creating a culture of meritocracy and transparency, and celebrating excellence, initiative and courage.
  • DRIVES VALUE FOR CLIENTS - Enables economic value and positive social impact for clients, companies, governments, and communities.
  • WORKS AS A PARTNER - Works collaboratively across the firm and encourages others to achieve the best results for Citi and our clients.
  • CHAMPIONS PROGRESS - Champions a culture of high standards, pushes for progress, embraces change and challenges the status quo in support of Citi’s vision and global strategy.
  • LIVES OUR VALUES - Ensures systemically responsible outcomes while driving performance and balancing short and long term risks.
  • DELIVERS RESULTS - Sets high standards and achieves performance objectives by creating a clear path toward ethical and sustainable results.

FUNCTION SPECIFIC RESPONSIBILITIES
  • Responsible for quality and timely end-to-end processing of non-PO invoices and PO invoices. Matching PO invoices to Purchase Orders and managing Purchase Order exceptions. Work closely with Procurement Operations to resolve any PO related issues.
  • Responsible for quality and timely settlement of all CTE employee expense claims.
  • Responsible for dealing with queries and complaints from external and internal customers in relation to Invoices and employee expenses. Follow up on customer queries as appropriate and check resolution details to ensure customer satisfaction with the response. Properly handle or forward escalations further.
  • Troubleshoot Invoice and Employee Expense problems, provide solution for processing issues, and interface with technical support to resolve systematic problems
  • Ensure that all Invoices and employee expenses processed are compliant to Citigroup policies and procedures, and relevant external requirements.
  • Ensure that accuracy and correctness of invoice elements are always checked before processed, including but not limited to: supplier details, address, tax calculations, currency and amount etc.
  • Ensure TAX calculation (Withholding tax and VAT treatment) on invoice is always checked for correctness and tax codes are properly applied during invoice processing.
  • Support Procure to Pay (P2P) implementation efforts and future process conversion projects including UAT (User Acceptance Testing).
  • Accountable for MIS reporting related to AP activities as per requested by manager
  • Assist in audit and compliance efforts for department according to manager instructions; including risk review, Self Assessment, COB/business monitoring and documentation of policies and procedures.
  • Maintain the expected level of knowledge related to Accounts Payable processes and supporting applications including but not limited to Oracle AP and Concur.
  • Responsible for execution of Funds Transfers as defined in the respective procedures using Citi Payment Systems. Having appropriate level of understanding of SWIFT and IBAN standards, that is necessary for performing the job.

LEADERSHIP RESPONSIBILITIES
  • May occasionally provide informal guidance or on-the-job-training to new team members
  • Actively support and deputize Team Supervisor in people managerial responsibilities
  • Cross-train on primary responsibilities of peers to serve as a back-up when needed (where applicable)
  • Leverage Citi Lean framework to optimize how we work with external and internal customers. Responsible for continuous process improvements and adaptation to new business process/procedures
  • Champion VOE efforts in strategic sites and support VOE activities globally

Development Value:

The role will provide a broad overview of a Shared Services and Supply Chain organization.

Qualifications

Knowledge and Experience:

  • Minimum 12 months continuous employment, regardless of the field
  • Advanced written and spoken English
  • Basic command of MS Suite

Skills:

  • Teamwork
  • Flexibility
  • Accuracy, attention to detail
  • Ability to work under pressure, with short deadlines
  • Communication skills - able to use various communication channels, shape their message in understandable and appropriate manner

Qualifications:

  • Basic College (BA) or (BS) preferred
  • Professional Supply Chain qualification is desirable

Exceptional candidates who do not meet these criteria may be considered for the role provided they have the necessary skills and type of experience.

Competencies:

Problem Solving
  • Makes evaluative judgments based on the analysis of factual information
  • Understands and adopts the control requirements
  • Expected to resolve problems by identifying and selecting solutions through the application of acquired technical and procedural experience and will be guided by precedents

Impact / Accountability
  • Works under limited supervision, based on desktop procedures
  • Basic stakeholder management skills
  • Ownership & accountability
  • Limited but direct impact on the business through the quality of the tasks/services provided
  • Limited but direct impact on the performance of own team and peers

Leadership / Management
  • Leads by example, demonstrates work culture in line with Citi Leadership Standards
  • Integrity & Ethics
  • Proven ability to interact effectively with diverse cultures and backgrounds
  • Basic College (BA) or (BS) preferred
  • Professional Supply Chain qualification is desirable

Exceptional candidates who do not meet these criteria may be considered for the role provided they have the necessary skills and type of experience.

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